Electronic Risk Management For The Modern Workplace

All employers do their best to hire great staff who will be honest and trustworthy, but in our society it is always best to minimize risk by verifying everything rather than relying on blind faith in your employees.
Understanding Risk And Minimizing It

If you are to have any hope of minimizing the risks to your business, then you have to make sure that you have a good understanding of what those risks actually are. The risks can vary depending on your business, but there are some common ones to look out for, and some may not even be something you would term a risk. The most common of these being employee productivity!

If your employees are spending their working hours updating their social media status or watching funny videos online, then they are certainly not being productive for your business. Then of course, this may escalate to them browsing highly inappropriate websites, which can put you at legal risks and can expose other employees to offensive material. This might lead to expensive lawsuits because you have a duty of care to ensure that all employees are in a safe and non-toxic working environment. The next most common risk to your business comes in the form of employees who are passing on confidential information either unintentionally or by auctioning it off to competitors.

How Do You Protect Against These Risks?

These represent just a small selection of the potential risks facing your business, so what an you do to minimize these and other risks? Some of the key points you will need to consider are as follows.

• Start by limiting access to certain areas of the Internet. It is fairly easy, and inexpensive, to block inappropriate websites from being accessed on company computers and mobile devices.
• Carefully monitor downloads on all company owned devices. This means that if there is a security breach concerning confidential files or proprietary information you will be in a better position when it comes to tracing the leak.
• Restrict copying of sensitive and confidential files. The most important information in your company databases should be accessed only on a need to know basis and you should prevent it from being emailed or saved onto any external storage devices.
• Take regular inventories of the files stored on mobile devices such as laptops, smartphones and tablets. It is never wise to have important data stored on such devices and it is useful for you to know who is storing what s it can help to minimize the risk of a data breach.
• Monitor all online activities carried out by employees. It is important to be honest with employees so that they know that there is a company policy in place regarding online activity. This will allow you to pinpoint inappropriate behaviour and often just the knowledge that you may be watching is enough to deter employees. This type of monitoring is also useful if you are trying to pinpoint which member of your staff is leaking information to competitors.
• Installing a cell phone spy application on your company owned smartphones can be an easy way to monitor employees, and it also gives you the opportunity to back up data, monitor GPS locations and even wipe data from the phones if they are lost or stolen.

Any company, which is not yet utilizing some form of employee monitoring really needs to start considering it as soon as possible. The latest statistics suggest that because of the increasing risks of mobile devices, there has been a substantial risk in the demand for employees’ mobile monitoring not only to protect data but also to ensure compliance with company policies and industry regulations. By the way, the best cell phone tracking soft – mSpy can even spy on someone’s Facebook and other IMs.

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